Job Title: Executive Assistant
Location: Amman, Jordan (Hybrid)
Type: Full-time
Department: Operations
Reports To: Chief Executive Officer (CEO)
About Proxidize
Proxidize is a technology company pioneering the way businesses gather web intelligence. We empower tens of thousands of users globally to collect web data at scale. At Proxidize, we’re committed to innovation, privacy, and breaking technical barriers through powerful, accessible solutions.
Position Overview
As the Executive Assistant at Proxidize, you will serve as the right hand to the CEO and other key executives, playing a critical role in ensuring smooth day-to-day operations, managing complex calendars, and acting as a communication bridge between internal and external stakeholders. We are looking for a detail-oriented, highly organized, and proactive individual who thrives in a fast-paced startup environment.
Key Responsibilities
- Executive Support: Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements across time zones.
- Communication Management: Draft, review, and send emails and other communications on behalf of the executive team.
- Meeting Coordination: Prepare agendas, take notes, and follow up on action items from internal and external meetings.
- Project Management: Track progress on strategic initiatives, ensuring deadlines and deliverables are met.
- Information Handling: Organize and maintain confidential documents, reports, and internal databases.
- Liaison Duties: Act as a gatekeeper and point of contact between executives, teams, clients, and external partners.
- Office Operations: Help manage operational logistics, such as invoicing, vendor relations, and procurement processes.
- Event Planning: Organize company-wide events, executive offsites, and team-building activities.
- HR Support: Assist with core HR functions such as onboarding new hires, recruiting, maintaining employee records, interviews, and supporting employee engagement initiatives.
- Project Oversight: Lead and support projects as assigned by executive leadership.
- Flexible Support: Jump in to assist across departments and responsibilities as needed to keep the business running smoothly.
Qualifications
- 2+ years of experience in an administrative or assistance role, preferably in a tech or startup environment.
- 1+ years of experience working in multi-cultural organizations.
- Native-level fluency in written and verbal English.
- Mastery of Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other tools.
- Strong organizational and multitasking skills with a high degree of attention to detail.
- Ability to maintain discretion and confidentiality.
- Self-starter with the ability to work independently and anticipate needs.
- Time zone flexibility to work with a globally distributed team.
What We Offer
- Competitive salary and performance-based bonuses.
- Flexible working environment.
- Opportunity to work closely with executive leadership and have a tangible impact.
- Access to cutting-edge technologies and meaningful learning opportunities.
- Dynamic and supportive team culture.
Hiring Process
- Online assessment
- Screening interview
- Take-home assignment
- Second interview
- Decision
Apply Now
If you're passionate about helping executive teams operate efficiently and want to contribute to a high-growth tech company reshaping digital infrastructure, we’d love to hear from you. Please apply via LinkedIn or directly via https://proxidize.com/careers/
