The Project Assistant plays a crucial role in supporting project managers and teams within the heavy industry, metallurgy, and water treatment sectors, with a particular focus on human resources functions. This position involves a variety of administrative and organizational tasks essential for the efficient execution of projects and HR-related activities. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks simultaneously. As a Project Assistant, you will significantly contribute to the successful completion of projects by providing critical support and coordination across different teams and stakeholders while ensuring effective communication in both English and Arabic.
Responsibilities:
- Assist project managers in planning, executing, and monitoring project timelines and deliverables, particularly in HR-related activities.
- Coordinate meetings, prepare agendas, and document meeting minutes to ensure accurate records of discussions and decisions.
- Maintain comprehensive project documentation, including reports, schedules, and budgets related to metallurgy and water treatment initiatives.
- Facilitate communication between team members and stakeholders to ensure all parties are informed of project progress and updates in both English and Arabic.
- Track project milestones and deliverables, ensuring adherence to deadlines and quality standards.
- Support the procurement process by assisting in vendor selection and contract management for materials and services.
- Conduct research and gather relevant data to assist in project decision-making and strategy formulation.
- Prepare presentations and reports for project updates and stakeholder meetings, ensuring clarity and professionalism.
- Monitor project expenses and assist in budget management to ensure financial efficiency.
Preferred Candidate:
- Strong organizational and multitasking skills to handle diverse project requirements.
- Excellent verbal and written communication abilities in both English and Arabic to convey information clearly.
- Ability to work collaboratively in a team environment, fostering positive relationships.
- Detail-oriented with a focus on accuracy and quality in all tasks.
- Adaptable and able to thrive in a fast-paced environment with changing priorities.
- Familiarity with project-based roles and workflows.
- Proactive problem-solving skills to address challenges effectively.
- Ability to manage time effectively and prioritize tasks to meet project deadlines.
- Willingness to learn and grow within the organization, contributing to team success.
Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting.
- Strong analytical and research skills to support project planning and execution.
- Effective time management and organizational abilities to meet deadlines.
- Basic knowledge of budgeting and financial management related to project costs.
- Excellent interpersonal and communication skills for stakeholder engagement in both English and Arabic.
- Ability to work under pressure and adapt to changing project demands.
- Understanding of heavy industry and water treatment terminology and practices is a plus.
