•To provide a high quality, comprehensive secretarial service to principals in the group/division/firm as required.•Undertake all aspects of the secretarial role including administrative and support services as required using the most appropriate tools and resources for the task.•Provide an excellent service to clients.•Demonstrate flexibility in supporting principals and fellow secretaries.•Proactively contribute to the group/division/firms’ success by actively seeking to improve working processes, anticipate needs of clients and colleagues and take action accordingly.•Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources.•Type from audio and manuscript, using house style documents and non house style where required.•Proof read documents to ensure accuracy.•Prepare PowerPoint presentations and Excel spreadsheets.•Diary management – arranging meetings and conference calls, liaising with clients, prioritising and rescheduling meetings as appropriate (must be able to anticipate principals’ needs in scheduling diary).•Arrange conference calls, meetings, catering.•Co-ordinate all travel arrangements including taxis, accommodation, booking flights and expense forms as appropriate.•Prepare and collate papers ahead of meetings.•Preparation of the Engagement Letter/Terms of Business/submission to Engage and following up where engagement terms are not in place.•Assist in preparation of bills and bill narratives and request draft bills and review for accuracy.•To monitor the reception area and ensure that meeting rooms are always tidy and presentable and ready for use.•To promptly answer telephone calls on the Riyadh reception line taking messages where required.
•Bachelor's degree in Law (LLB) or equivalent legal qualification.•3-5 years of relevant experience as an executive secretary, legal assistant, or similar role.•Previous experience in an international law firm or similar professional services environment.•Experience in handling board-level activities, such as drafting minutes and processing resolutions.•Fluency in Arabic & English with excellent written and verbal communication skills.
