Work Location:
Dublin, Ireland
Hours:35
Line of Business:Administration
Pay Details:We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.
Job Description:TD Bank Group:Headquartered in Toronto, Canada, with more than 85,000 employees in offices around the world, The Toronto-Dominion Bank and its subsidiaries are collectively known as TD Bank Group (TD). TD offers a full range of financial products and services more than 25 million customers worldwide through three key business lines:
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Canadian Retail including TD Canada Trust, Business Banking, TD Auto Finance (Canada), TD Wealth (Canada), TD Direct Investing and TD Insurance
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U.S. Retail including TD Bank, America's Most Convenient Bank, TD Auto Finance (U.S.), TD Wealth (U.S.) and TD's investment in TD Ameritrade
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Wholesale Banking including TD Securities
With a presence in Dublin for more than 20 years, TD Securities officially opened its new office space at One Molesworth Street in 2019. TD Securities in Dublin trades as TD Global Finance (TDGF), an unlimited company wholly owned by The Toronto-Dominion Bank (TD). Backed by TD's strong balance sheet and high credit rating, TDGF is a fully licensed broker dealer regulated by the Central Bank of Ireland. Our dedicated team of over 120 employees across front office, support and control, and technology roles help extend our global reach and knowledge to serve clients on the ground in Ireland and throughout Europe.
Our strategy in Dublin remains an extension of the core TD Securities mandate, providing a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our knowledge, innovation, and experience. We work closely with our clients to lead the underwriting and distribution of new issues, provide trusted advice and industry-leading insight, extend access to global markets, and execute daily trading and help meet investment needs.
As part of our TDGF growth strategy, we are also growing our Ireland based technology teams to support our global TD Securities and TD Bank Group Business lines.
Business Context:1 year fixed term contract, Maternity cover. EA role supporting Managing Directors and above as well as working closely within the EA team for coverage.
Position Overview:
- Extensive diary management for ever changing and conflicting diaries
- Schedule and coordinate internal and external meetings of all types across multiple time zones, across functional teams and liaise with colleagues at varying levels of seniority
- Serve as a gatekeeper between executives and internal and external stakeholders
- Manage travel arrangements, including flight bookings, accommodation, visas, transfers and itineraries
- Prioritizing incoming emails and handle accordingly
- Working closely with execs to align needs and priorities
- Prepare and process expense claims a per TD policy guidelines
- Proactively identify ways to improve efficiency and workflow
- Handle any special projects assigned by the exec team
- Maintain team org charts, trackers, records and confidential documents
- Organise events including entertainment for clients and visiting colleagues
- Work with the team of EAs covering leave and managing delegation of duties as a team
- Book meeting rooms for internal and external meetings
- General day to day administrative and logistical support for the teams and senior management, including preparation of materials and other logistics
- Liaise with colleagues in TD regional offices
- Ad-hoc duties as and when requested
Desired experience/skills:
- Experience in a busy executive office environment (such as in an investment bank, professional services or corporate firm)
- Extensive experience of complex diary management
- Experienced travel co-ordinator
- Excellent Microsoft skills (Word, Outlook, PowerPoint essential) and knowledge of Adobe Acrobat
- High attention to detail
- Good initiative and proactivity, flexible
- Ability to work well with others
- Self-starter, limited line management oversight
Candidate Profile:We are looking for a motivated, enthusiastic, strong team player to work with our team. Handling highly confidential information, excellent organisation, communication and interpersonal skills are required for this exciting role.
Shared Commitments:Executives promote adherence to TDBG's vision and purpose to be the better bank, and enrich the lives of customers, communities and colleagues. As part of the general management of their function, Executives are accountable to deliver against TD's five shared commitments:
- Think like a customer; provide legendary experiences and trusted advice
- Act like an owner; lead with integrity to drive business results and contribute to communities
- Execute with speed and impact; only take risks we can understand and manage
- Innovate with purpose; simplify the way we work
- Develop our colleagues; embrace diversity and respect one another
Inclusiveness:At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Who We Are TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.
TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you've got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we're here to support you towards your goals. As an organization, we keep growing - and so will you.
Our Total Rewards PackageOur Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs.
Additional Information:We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.
Colleague Development If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we're committed to helping you identify opportunities that support your goals.
Training & OnboardingWe will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.
Interview Process We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
Accommodation If you require an accommodation for the recruitment / interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
